What Does a Transaction Coordinator Actually Do?
Hint: More than you think—and definitely more than just paperwork.
Let’s be honest—most people assume a Transaction Coordinator (TC) just checks boxes and files paperwork. But the truth is, a good TC is the engine that keeps your transaction running smoothly behind the scenes.
If you’ve ever wondered “what exactly would I be handing off?”—this post breaks it all
The Real Role of a Transaction Coordinator
While every TC has their own style, here’s what you can expect from a full-service TC like GAREA:
Review and process contracts, disclosures, and addenda
Track all contract dates and contingency deadlines
Communicate with all parties (lenders, title, co-op agents, attorneys, etc.)
Coordinate inspections, appraisals, and closing details
Ensure complete, compliant files for brokerage submission
Proactively solve problems before they become delays
Behind the Scenes, Ahead of the Curve
We don’t just react—we anticipate.
A great TC stays 3 steps ahead to make sure:
• Documents are complete and signed on time
• No deadlines fall through the cracks
• Everyone is informed and in sync
This reduces stress, avoids bottlenecks, and makes you look organized and professional in your clients’ eyes.
So… How Is This Different from an Admin?
You might be thinking, “Isn’t this what my office assistant does?”
Not quite.
A TC is focused on the transaction from contract to close. Unlike general admin support, we’re not just checking compliance boxes—we’re managing the entire flow of the deal to protect your timeline, your client experience, and your peace of mind.
What You Gain When You Bring On a TC
Time: More hours for showings, lead follow-up, or just breathing room
Organization: Nothing slips through the cracks—we’re tracking it all
Professionalism: Clients and co-op agents see your process as seamless
Growth potential: With the backend handled, you’re free to scale
A TC isn’t just a helper—they’re a partner in your business.
And when you have the right one (like GAREA), you’ll wonder how you ever closed without them.
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Let us handle the process so you can focus on the people.
Book your free consultation and try your first transaction risk-free.